Checklist
The Gallery Data Risk Scorecard
Protecting your gallery’s data is essential to maintaining accurate records, safeguarding collector information, and preserving trusted relationships. This scorecard helps you evaluate your current data management practices, identify potential vulnerabilities, and understand where improvements can help reduce risk.
How Well Is Your Gallery's Data Protected?
Use this practical scorecard to examine your current practices across six key areas:
Artwork Records and Documentation
Consider how securely your gallery stores important artwork documentation, including provenance records, invoices, and certificates of authenticity.
Access and Accountability
Review staff permissions, individual logins, and record change tracking to identify potential gaps in data access controls.
Collector Data Privacy
Evaluate how sensitive collector details are stored and shared, and whether your systems and vendors meet security standards.
Backup and Recovery Readiness
Determine whether your gallery has reliable backups and a clear plan for responding to data loss or security incidents.
Identifying Potential Vulnerabilities
Use ten targeted questions to uncover weaknesses in your gallery's recordkeeping, security, and data management practices.
Understanding Your Risk Level
Calculate your score to determine your gallery's current level of risk and identify areas that may need greater attention.
Frequently Asked Questions
What is the Gallery Data Risk Scorecard?
This scorecard is a practical self-assessment tool designed to help galleries evaluate their data management and security practices. It includes ten questions covering recordkeeping, access controls, collector privacy, and data recovery.
How can I assess my gallery's data security risks?
The scorecard guides you through ten questions about your gallery's current practices, helping you identify potential vulnerabilities in how important artwork and collector information is stored, accessed, and protected.
What types of data should galleries prioritize protecting?
The scorecard focuses on essential gallery information, including artwork provenance, ownership histories, invoices, certificates of authenticity, collector contact details, and purchase records.
How can galleries improve accountability and access controls?
The scorecard helps you evaluate whether staff have appropriate access permissions, former employees' access is promptly removed, and changes to important records can be tracked.
How do I interpret my gallery's risk score?
Your score is based on the number of questions answered "Yes." Results are grouped into low, moderate, and high risk categories, helping you understand your current practices and identify areas for improvement.
Strengthen Your Gallery's Data Management
Protecting your gallery's data starts with organized records, secure access, and reliable processes. Gallery Systems' solutions help galleries centralize artwork and collector information, streamline daily workflows, and maintain greater control over their records, supporting more consistent and effective data management.